San Francisco Climate Week 2027

For event organizers

Event Submission Guide

Welcome to the Event Submission Guide for SF Climate Week 2027! We’re excited to have you join us as an event organizer and contribute to SF Climate Week 2027’s vibrant climate ecosystem.

The following guide walks you through how to add your event to the centralized SF Climate Week 2027 calendar. To be included, your event must meet specific criteria and follow our submission process outlined in this guide.

Note: By submitting an event for SF Climate Week 2027, you agree to our Community Policy and event eligibility criteria. Any collection and use of your personal information for newsletters or other communications by Climatebase and the Climate Week Network is handled separately and only with your affirmative consent through the optional consent form, in accordance with SF Climate Week 2027’s Privacy Policy and Climatebase’s Privacy Policy.

This guide covers:

  • Criteria for adding your event to the SF Climate Week 2027 calendar
  • How to add an event to the SF Climate Week 2027 calendar
  • Required registration questions
  • Submitting the Event Organizer Form

Criteria for adding events to the SF Climate Week 2027 calendar

To be included on the SF Climate Week 2027 calendar, your event must:

  • Fall within the dates of SF Climate Week 2027
  • Bring people together in the city (or online)
  • Use Luma for your event registration page
  • Add SF Climate Week 2027 as a co-host of your event registration page on Luma
  • Include the required registrant questions (see below) for your attendees to answer when registering for your event
  • Include the boilerplate SF Climate Week 2027 Registrant Information Sharing disclaimer

After submitting your event to the SF Climate Week 2027 calendar, please complete the required Event Organizer Form. This allows our team to further amplify your event and maximize its visibility within the SF Climate Week 2027 community.

How to Add your Event to the Calendar

Data note: Climatebase collects only event-level information about your event and does not access attendee or registrant data. Any personal information used for newsletters or other communications is collected only where you have provided it and affirmatively consented through the optional consent form. Climatebase uses such information as an independent recipient for its own purposes and not as the event organizer’s service provider.

Step 1: Create your Event Page

  1. Go to the SF Climate Week 2027 calendar on Luma: https://luma.com/sfcw2027
  2. Click on ‘Submit Event’ on the page and add your event.
  3. Please select one of the first two options shown:
    1. Create New Event: You can create an event directly from this page.
    2. Submit Existing Luma Event: If you have already created an event page on Luma, you can paste in the event URL to submit it to the calendar.
      • Note: Please do not select the third option, “Submit External Event.” We require all event organizers to use Luma, as this allows the SF Climate Week 2027 team to send announcements and critical reminders before and during SF Climate Week 2027 to all event registrants.
  4. Event visibility: Please make sure your event’s visibility is set to Public. This ensures that your event is able to be added to the public calendars.

Step 2: Set up your event registration

As an event organizer, you have flexibility in how you set up registration for your event on Luma. You can choose from the following options based on your event’s goals, audience, and capacity:

  • Open Registration – This option allows anyone to register for your event without requiring approval. This is ideal for events that are open to the public, encourage broad participation, and do not have strict attendee limits.
  • Approval-Based Registration – With this option, attendees must request to join, and you as the organizer will have the ability to review and approve or decline registrations. This is a great option for curated or invite-only events where you want to ensure a specific type of audience or maintain a controlled attendee experience.
  • Paid Ticketing – If you’d like to charge for attendance, Luma allows you to set a ticket price for your event. This can be useful for covering event costs, ensuring commitment from attendees, or fundraising for a cause. You can also combine this option with approval-based registration if needed.

Include the boilerplate SF Climate Week 2027 registrant information sharing disclaimer at the bottom of your event description:

“By registering for this event, you agree to share your registration information with the organizers of SF Climate Week 2027 — Climatebase”

Step 3: Add the required attendee questions

Note: Attendee responses to these questions remain within your Luma event and are managed by you as the event organizer. Climatebase does not collect or store attendee or registrant data.

In order for your event to be included on the SF Climate Week 2027 calendar, you are required to include the following questions in your event registration form. You must use the same wording for the questions as shown:

  • “What is your job title?” (required; free response)
  • “What organization do you work for?” (required; free response)
  • “What is your LinkedIn URL?” (required; free response)
  • “What city and country are you from?” (required; free response)

Once you’re ready, submit your event!

Step 4: Submit the event organizer form

After submitting your event to the SF Climate Week 2027 calendar, please complete the required Event Organizer Form.

Completing this form allows you to:

  • Select event tags that will be used as filters on the public calendar.
  • Provide additional marketing details and assets to help us promote your event.
  • Review and agree to the required terms and policies.

After you submit the form, our team will review your event for approval. Your event will appear on the public calendar once it’s approved and the SF Climate Week 2027 calendar officially launches.

Action step

Event Organizer Form

Hosting an event during SF Climate Week 2027? Share it with us. First add your event to the SF Climate Week 2027 Luma calendar (it must be Public), then paste its event link here (Luma or external) and tell us about it. Submitting the same link again updates your earlier submission.

Note: If you have already completed this form and want to make changes, you can do so by entering your full event URL below!

Paste the link of the event you submitted to the city's Luma calendar — a Luma link or your own event page. Submitting the same link again updates your earlier answers.

✨ SFCW 2027 Event Promotional Packages

With 1000+ events expected, a current reach of 45,000+ SF Climate Week newsletter subscribers plus 160,000+ Climatebase Weekly subscribers, and tens-of-thousands of potential attendees expected at SFCW 2027, our event promotional packages help your event stand out, attract more attendees, and build brand awareness to support your event's impact and success.

These packages are for organizers who want extra visibility. They offer exposure in SF Climate Week newsletters and LinkedIn amplification. A limited number of events can also get official Flagship Event designation, which includes homepage and calendar placement, a media kit, and targeted invitations.

Available options range from:

  • Boosted Events — $1,000
    • ☑️ SFCW Newsletter promotion: listed in the Events Round Up section of the SFCW newsletter (200-character text + link; no image). 45K+ subscribers.
  • Featured Events — $3,000
    • ☑️ SFCW Newsletter promotion: premier dedicated placement near the top of the SFCW newsletter with image (1,000-character text + link + image). 45K+ subscribers.
    • ❇️ LinkedIn promotion: promoted on the official LinkedIn pages for Climatebase (81k followers), Climate Week Network (13k followers), and SF Climate Week (3k followers).
  • Flagship Events — $8,000: Maximum promotion. Limited availability. Includes everything in Boosted and Featured:
    • ☑️ SFCW Newsletter promotion: listed in the Events Round Up and given a premier dedicated placement with image near the top of the SFCW newsletter. 45K+ subscribers.
    • ☑️ LinkedIn promotion across the Climatebase, Climate Week Network, and SF Climate Week channels.
    • ❇️ Climatebase Newsletter promotion: highlighted with image in the Climatebase Weekly newsletter. 160K+ subscribers.
    • ❇️ Featured on the SFCW website homepage: a high-visibility placement on the homepage of sfclimateweek.org, with official SF Climate Week branding where applicable.
    • ❇️ Pinned to the top of the SFCW calendar, where tens-of-thousands of expected SFCW attendees will see it.
    • ❇️ Official Flagship media kit: graphics, badges, and marketing assets to brand your event as an official SF Climate Week Flagship Event across your site, emails, and social.
    • ❇️ Targeted invitations: a consultation call to define exactly who you want in the room, followed by dedicated invites to matching people across our community of past attendees.

Participation is completely optional, and all events, paid or unpaid, are still welcome on the SF Climate Week calendar.

👉 Learn more about all event promotion packages and pricing here.

If you have questions or are interested in nonprofit pricing, reach out at jesse@sfclimateweek.org.

Sponsor SF Climate Week 2027

Go beyond sponsoring a single event. Become a partner of SF Climate Week and put your brand in front of the whole community all week long: 800+ events, tens-of-thousands of expected attendees, 45**,000+ SF Climate Week newsletter subscribers**, and 160,000+ Climatebase Weekly subscribers.

Custom partnerships from $10,000 to $100,000+. Partnerships are built around your goals rather than fixed tiers. The benefits below are the building blocks we combine:

  • Brand visibility
    • ☑️ Logo on the SF Climate Week homepage
    • ☑️ Sponsor branding across relevant SFCW digital properties
    • ☑️ Sponsor recognition throughout the week
    • ☑️ Logo on the official "I'm attending SF Climate Week" graphics
    • ☑️ Brand presence across key digital touchpoints
  • Newsletter
    • ☑️ A dedicated sponsored section in the SF Climate Week newsletter (50K+ subscribers)
    • ☑️ Sponsor content and a sponsor CTA
    • ☑️ Dedicated promotional placement
  • Audience activation (for sponsors hosting their own events)
    • ☑️ Dedicated event invitations and targeted outreach to relevant people
    • ☑️ Outreach to past SF Climate Week attendees
    • ☑️ Outreach to relevant people across Climatebase newsletter audiences (160K+ subscribers)
    • ☑️ Custom audience targeting where appropriate
  • Event promotion
    • ☑️ Any combination of Boosted, Featured, and Flagship event packages
    • ☑️ Custom promotional inventory
  • Social
    • ☑️ Boosted social posts and event amplification
    • ☑️ Sponsor recognition and social promotion across Climatebase, Climate Week Network, and SF Climate Week channels
  • Thought leadership
    • ☑️ Speaking and panel opportunities where appropriate
    • ☑️ Executive visibility
    • ☑️ Custom programming and sponsor activations

👉 Learn more about sponsoring SF Climate Week here.

Interested in building a partnership? Reach out at jesse@sfclimateweek.org.

Final words

Thank you again for hosting an event at SF Climate Week 2027! The entire SF Climate Week 2027 crew is eager to make this a wonderful event for you and all your guests.

If you have any questions or issues while creating and submitting your event on Luma, you can connect with the Luma support team (support@lu.ma). You can also reach out to our team at the contact email shown on the form above.

We are looking forward to seeing you there!